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DHPE Announces New Advanced Internship Management System

Tuesday, October 1, 2013   (0 Comments)
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WASHINGTON, D.C. (October 1, 2013) – The Directors of Health Promotion and Education (DHPE) is pleased to announce the launch of a new and improved Internship Management System (IMS). DHPE will use this web-based application to manage internship, preceptor, and site applications as well as monitor interns' progress towards meeting learning objectives. It tracks interns' weekly activity reports and timesheets in addition to evaluations of both the preceptor and intern's performance.

Through DHPE's Health Equity Internship Program, graduate & undergraduate students enrolled in minority-serving institutions can earn academic credit and valuable experience. The program places qualified students in a variety of positions within federal, state and local health departments, community-based organizations and other organizations. Visit for more information on the program.

The new IMS allows students to apply for an internship online. During the application process, students develop a profile, and upload transcripts and recommendation letters. DHPE matches student applications with site and preceptor applications based on needs and interest. During the matching process, DHPE can share students' applications online with prospective preceptors. Once assigned to an internship, student interns use the site to submit weekly activity reports and timesheets for online approval. At the end of the internship, student interns use the system to complete an evaluation. The IMS provides a dashboard for easy access to all intern activities.

Public health practitioners interested in hosting an intern (preceptors) also use the new site to apply as a host site, describe the internship opportunity and request placement of a student intern. Following assignment of interns to preceptors, the IMS site offers a dynamic Learning Objective assignment where preceptors create objectives for the student intern's experience. Preceptors use the site to approve weekly activity reports and timesheets and complete intern evaluations. A dashboard for preceptors allows easy access to all activities within the system.

The IMS system may be used by other individuals with close ties to the internship program. For example, the student's academic advisor is able to access the student intern's weekly activity reports, timesheets, and approve learning objectives. DHPE program staff can monitor student intern's progress towards meeting objectives and use this information to develop professional development opportunities to help students meet their objectives. They can also use the system to monitor progress towards meeting the Program's goals and objectives.

With the release of this new application, DHPE will streamline processes of an already highly successful program. Learn more about how DHPE's internship administration and support services at

Karen Thompkins, Internship & Fellowship Manager

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